Sports Team Process

Step 1 - Date/Time and Location For The Shoot

We need to collaborate on where we will do the shoot. We use a green screen to do sports teams shoots so that we can extract the athletes and put them in fun backgrounds. It is best if we can set up our screen and lights indoors with a room that is at least 12 feet wide and 20 feet long. School gyms work really well for this. Even better if the indoor location is near practice. Team photo day before practice starts helps everyone.

As you think about finding an indoor location, you need to consider the time we need to do the shoot:

  • 20 minutes for us to set up the screen and lights. If possible we would like to do this before the athletes are at the location.
  • 5-10 minutes getting the athletes lined up in order by jersey number and providing instructions on how to pose.
  • 3 minutes per athlete to shoot the 7 poses
  • 10 minutes for us to take down the green screen and lights.

As an example, a team of 12 athletes should plan for an hour long shoot after we have setup.

If we can't find an indoor location near the team, it is possible to do the shoot outdoors. The downside is that wind and other weather (including a bright sun) make the shoot more challenging for all of us.

Work with Suzie on the date/time: or text to 801-913-5545.

Step 2 - Team Roster and Parents List

Before the day of the shoot we need a roster that has:

  • Athlete Name: first, last (if the athlete goes by a nickname, use that as the first name)
  • Year in school
  • Jersey Number
  • Position
  • Parent Name: first, last (as many as wanted per athlete)
  • Parent Email Addresses: usually one for mom and one for dad (as many as wanted per athlete)

The athlete information is used int text on the images. We usually put their name and jersey number somewhere on the template we custom create for each team. 

The parent names and email addresses will be used for two purposes:

  1. Have a parent electronically sign a contract for the photography services we agree to provide and allow us to use the images we create in the shoot to market our photography business. We need to complete this before the shoot.
  2. After the shoot, within two weeks, we will send emails to the parents that contain a link to a custom online photo gallery for their athlete. The gallery is very easy to use. This is where parents can order prints and/or digital copies of the images we create. We will send the links to the online galleries to as many email addresses as we are provided per athlete.

We will NOT use the email addresses gathered for any other purpose. Nor will we sell or otherwise share the email addresses obtained with any third parties. We hate spam too.

Step 3 - Do The Shoot

Pretty straight forward. We meet with the team at the agreed upon location at the time needed to do our setup. We do the shoot and get things taken down as quickly as possible.

We appreciate any help you can give us to keep the athletes focused on the shoot. We want the athletes to have fun with the shoot, but we also don't want to have a shoot drag on for longer than it needs to be.

If athletes are ready one after the other we can stick to the timing above. If the athletes are distracted and we have to find the next one to get in front of the green screen, the time can get extended pretty fast.

Step 4 - Process The Shoot

We professionally process the shoot. Usually this means replacing the green screen with a custom template. Jeff works with the coach and/or team mom to create the custom unique to the team. It is very helpful to get any original artwork (logos) that the team may have to have these templates look the best they can.

Unless we let you know ahead of time, we complete the processing of the shoot within 2 weeks.

Step 5 - School Order

Any digital or print picture that is strictly for school use only we will provide at or near cost. We try to make these photo opportunities for schools as affordable as possible as a community service. Contact Suzie with what is needed for the school (yearbook photo, hallway case displays, vinyl senior banners to hang, etc.) and we will work with you to get the prints made.

Step 6 - Families Order

Families have 2 weeks to make orders from the date we email links to the athlete specific online galleries. There are packages offered that include prints and/or full resolution digital downloads. Yes, we offer digital downloads only with no requirement to print through us.

Payment for the orders can be made through Zelle (preferred), Venmo, or Credit Card. Instructions will be given in the emails sent with the online galleries and in the online shopping cart. Arrangements can be made for families who prefer paying in cash.

Check out more information on our Sports Team Pricing.